Everything you create normally lives in your personal space — visible to you alone. A workspace is a second kind of container: forms, responses, tags and form profiles inside it are shared with everyone who is a member of that workspace.
Use workspaces to separate contexts, even alone: Praxis, Verein, Kunde Müller AG. On Business, they become true team spaces: invite colleagues, assign roles, and everyone works on the same forms and inboxes — without sharing any account or password.
Per plan: Free 1 workspace · Pro 3 · Business unlimited — and inviting members requires Business. On Free and Pro, workspaces are personal organizers.
Like everything in Schweizerform, workspace content is end-to-end encrypted. Each workspace has its own key, held only by its members — the technical details are in article “Access grants: why new members start pending”, the short version is: the server never holds a readable key, not even for teams.
Note
Billing and quotas (responses, storage, AI) always belong to the workspace owner — members never need their own paid plan for workspace work (see “Plans at a glance”).