Youth Camp Registration Form
Register children for youth camps in Switzerland with this comprehensive form covering medical conditions, dietary needs, swimming ability, emergency contacts, and photo consent.
About this template
The Youth Camp Registration Form is designed for Swiss youth organisations, scout groups, municipal youth services, church groups, and sports clubs running residential or day camps for minors. It collects all information needed for safe, well-prepared participation: child identification, parent and emergency contacts, health and medical information, dietary needs, swimming ability, and consent declarations.
Under Swiss civil law (ZGB Art. 296), parents and guardians bear responsibility for the welfare of minors. Camp organisers take on a duty of care during the camp period. This form creates a comprehensive information record that supports that duty and enables rapid response in medical or emergency situations.
Data protection and child privacy
Personal data collected through this form — including health data, which is classified as sensitive data under the Swiss nFADP — is processed solely for the purpose of organising the camp and ensuring participant safety. Data will not be shared with third parties without parental consent. Photos and videos are only taken and shared with explicit consent as indicated in this form.
What this form collects
- Child's full name, date of birth, and home address
- Parent or guardian contact details (multiple contacts)
- Emergency contact information
- Medical conditions, allergies, and medications
- Dietary requirements and food allergies
- Swimming ability level
- Previous camp experience
- Special needs or accommodation requirements
- Photo and media consent
- Declaration of parental / guardian consent and signature
How to use this template
Use this template
Click 'Use template' to create a copy in your dashboard.
Add camp-specific details
Update the form title and description block with your camp name, dates, and location.
Set a registration deadline
Use the Schedule settings to automatically close registration on your deadline date.
Set a participant limit
Use the Max Responses setting to automatically close registration when the camp is full.
Share securely with families
Distribute the form link via your organisation's newsletter, website, or secure messaging channel.
Youth camp organisation in Switzerland: a guide for leaders and parents
Youth camps — from one-day excursions to multi-week residential Jugendlager — are a cherished tradition in Switzerland. Organisations such as Pfadi (Swiss Scout Federation), Jubla (Jungwacht Blauring), Cevi (YMCA Switzerland), and countless municipal youth services run thousands of camps each year, serving children and teenagers from age 6 to 18.
Swiss camp culture places high value on age-appropriate independence, outdoor skills, and community life. At the same time, professional camp organisations operate under rigorous safety and safeguarding standards. The federal J+S programme (Jugend und Sport) provides training and certification for youth leaders, and participation in the J+S scheme unlocks federal and cantonal subsidies.
What are the legal obligations of camp organisers toward minors?
Camp organisers who take custody of minors have a duty of care that encompasses physical safety, health monitoring, appropriate supervision, and safeguarding from abuse or neglect. This duty is grounded in ZGB Art. 296 (parental authority) and civil liability law (OR Art. 41). Organisers should carry adequate liability insurance, maintain first-aid trained personnel, and have clear protocols for medical emergencies.
What information must be collected before a camp?
Best practice for Swiss youth camps requires collecting: full identity details of each participant; emergency contact numbers (preferably two contacts); any medical conditions, allergies, or medications (including name, dosage, and storage); dietary requirements; swimming ability (critical for water activities); and parental consent for participation, first aid, and media use. All this information should be accessible to leaders throughout the camp, with a printed copy available for emergencies.
How should health and medication information be handled?
Health data is sensitive personal data under nFADP. It should be stored securely, shared only with leaders who need it (e.g. the camp health lead), and destroyed after the camp unless retention is required for insurance or legal reasons. Medications should be stored safely and administered according to parental instructions. A medication log is strongly recommended.
What are the rules around photography at youth camps?
Photographs and videos of minors require explicit parental consent before they can be taken or published — whether on social media, the organisation's website, or in printed materials. The consent should clearly specify the permitted uses. The right to revoke consent at any time must be communicated. Under nFADP, image data of identifiable individuals is personal data subject to data protection law.
What should parents check before sending their child to a camp?
Parents should verify: the organisation's safeguarding policy and leadership certification (J+S or equivalent); the supervisor-to-child ratio; the camp's emergency and medical protocols; accommodation and hygiene arrangements; and that the registration form has been completed fully and accurately. Parents should also ensure their child's health insurance (KVG/LAMal) is current and covers the camp location.