Wedding RSVP Form
Collect wedding RSVPs elegantly with this Swiss wedding response form covering attendance, partner details, dietary requirements, song requests, accommodation, and a message to the couple.
About this template
The Wedding RSVP Form is a beautifully structured response form for couples planning their wedding in Switzerland. It collects all the essential information wedding planners and catering teams need: attendance confirmation, partner and additional guest details, dietary requirements for each person, a song request for the dance floor, accommodation needs, and a heartfelt personal message to the couple.
This form can be customised with the couple's names, wedding date, RSVP deadline, and a personalised introduction. It supports a single guest responding for themselves and their plus-one, making it easy to manage your guest list efficiently.
Privacy and data use
Guest information submitted through this RSVP form is used solely for planning your wedding. Data will not be shared with third parties other than your caterer, venue, and event planner as necessary. You may request deletion of your data at any time after the wedding.
What this RSVP form collects
- Guest name and contact details
- Attendance confirmation (attending / not attending)
- Partner or plus-one details
- Number of children attending (if applicable)
- Dietary requirements for each attending person
- Song request for the dance floor
- Accommodation requirements
- Estimated time of arrival
- Personal message to the couple
- Guest signature
How to use this template
Use this template
Click 'Use template' to create a copy in your dashboard.
Personalise with your details
Update the title and description block with the couple's names, wedding date, venue, and RSVP deadline.
Set the RSVP deadline
Use the Schedule settings to automatically close the form on your RSVP deadline date.
Share with guests
Include the RSVP link on your wedding website, save-the-date cards, or digital invitations.
Export the guest list
Download responses as CSV to share with your caterer and generate seating plans.
Planning a wedding in Switzerland: a guide for couples
Switzerland is one of Europe's most sought-after wedding destinations, offering Alpine scenery, historic city centres, elegant lakeside venues, and world-class hospitality. Whether you are planning a civil ceremony at the Zivilstandsamt, a church blessing, or a destination wedding at a luxury hotel in Zurich, Geneva, Lucerne, or the Engadine, Switzerland provides a stunning backdrop.
Swiss weddings blend tradition with modern sensibility. A typical celebration includes the civil ceremony (obligatory for legal marriage), often followed by a separate religious or symbolic ceremony, then an aperitif reception, dinner, and dancing into the night. The guest list can range from intimate gatherings of 20 to grand celebrations of 200 or more.
When should RSVP deadlines be set?
Most Swiss wedding planners recommend an RSVP deadline of four to six weeks before the wedding date. This gives enough time to finalise catering numbers, assign seating, order personalised items (place cards, menus), and coordinate accommodation for travelling guests. For destination weddings with international guests, an earlier deadline — eight to twelve weeks — is advisable to allow for travel booking.
How do dietary requirements affect wedding catering?
Swiss wedding caterers are accustomed to handling diverse dietary needs. Collecting requirements per person — rather than per table — ensures the kitchen can prepare appropriate portions. Common requirements to plan for include vegetarian and vegan options, halal and kosher menus, severe allergies (nuts, shellfish, gluten), and children's menus. Share the dietary summary with your caterer at least three weeks before the event.
What information should the invitation include?
A Swiss wedding invitation typically includes: the names of the couple, the ceremony date and time, the ceremony venue address, the reception venue if different, the dress code, and the RSVP deadline with contact details or the RSVP form link. For destination weddings, accommodation suggestions and transport information should also be included.
How should accommodation be coordinated for guests?
For weddings in smaller towns or countryside venues, arranging a room block at a nearby hotel simplifies logistics for guests. Most Swiss hotels offer group booking rates for wedding parties. Collect accommodation needs through the RSVP form early, and confirm the block booking with the hotel as soon as numbers are known. Consider arranging shuttle transport between the hotel and the venue.
What makes a good song request section?
A song request field in the RSVP is a fun, interactive element that also helps the DJ or band prepare a playlist that reflects the tastes of the actual guests. Encourage guests to name a specific song title and artist. Specify the genre if helpful (e.g. 'we are keeping it to 80s and 90s pop' or 'feel free to suggest anything'). The couple can review all requests and filter out anything that does not fit the mood.